Financial Affairs Forms and Policies
* requires HMC Google Account to access
Business Practices
Policies and Procedures
- 2025 Mileage Reimbursement Rate (PDF)
- Circular A-21 “Cost Principles for Educational Institutions” (PDF)
- HMC Housing Assistance Program Policy (PDF)
- HMC Housing Assistance Program Application (PDF)
- HMC Public Posting Policy (PDF)
- IRS – Accountable Expense Reimbursement Plan (AERP) Guidelines (PDF)
- Petty Cash and Claremont Cash Funding Procedures (PDF)
- Policy for Travel, Entertainment and other Business Expenses (PDF)
- Procurement Policy and Procedures (PDF)
- Taxability of Gift Cards: Procedural Document (PDF)*
Purchasing
- Purchase Card Program
- Purchase Card Employee Agreement (PDF)
- Purchase Card Policy and Procedure (PDF)
- Student Expenses Guidelines (PDF)