Incoming Mail and Deliveries

United States Postal Service (USPS)

The USPS delivers mail Monday through Saturday usually around noon. Staff and faculty mail received on Saturday and holidays is sorted and processed on the next business day.

Incoming Personal Mail

Receiving personal mail is discouraged, since all mail is subject to being opened for proper identification and distribution.

Distribution of Incoming Mail

Staff and faculty mail will be sorted and placed in department mailboxes until mail sorting is complete and delivery begins, which is usually around 2 p.m.

Each department has designated a primary and alternate mail recipient. Upon request, department mail can be held for pickup (if mail delivery service has not begun). If the primary or alternate mail recipient is not available at the time of delivery the department’s mail will be returned and placed in the department mailbox for delivery (or pickup) on the next regular business day.

Departments who wish to opt out of delivery may do so by sending a request to mailroom@hmc.edu. After hours mail retrieval requires coordination with a mailroom staff member via email request at mailroom@hmc.edu. Mail delivery should be completed by 4 p.m.

Incoming Special Deliveries

Overnight, certified, registered and insured letters/packages for staff and faculty are accepted in the mailroom during regular business hours with the exception of certain departments who have alternate arrangements with the delivery drivers.

As space permits, special deliveries will be held in a student locker or in a secured area of the mailroom. The mailroom staff will sign for packages being placed into the student lockers. For all remaining packages, the addressee’s signature will be required before the item can be released. When possible, recipients of special deliveries will be notified via email. Special deliveries received by 10:30 a.m. will be delivered to the department designees beginning at 10:30 a.m. or can be held in the mailroom upon request.

Special deliveries received after 10:30 a.m. will be delivered on the next regular delivery round. The mailroom does not assume responsibility for packages damaged during shipment. Live animals and perishables must be picked up immediately.

Lockers and Combination Locks

All students will be assigned a locker and combo lock for the duration of their time at HMC. First year students can obtain a locker and combo lock at the start of first semester classes.