Name Changes

Service Description

HMC distinguishes between legal name changes and campus name changes.  Your campus name is the name you wish to be known by on campus. You can read a detailed description of both on the Student Life Resources for Transgender Students  page. Students who wish to change either their legal name or their campus name should contact the Registrar’s Office. Faculty and staff who wish to change either their legal name or their campus name should contact the Human Resources Office. In both cases, the Registrar or Human Resources Office will contact CIS to make the necessary changes across all system accounts. In most cases those changes will happen automatically, but on some systems, such as Sakai or HMC WordPress, the changes will need to be done manually.

Since it is costly and complicated to do so, CIS does not typically change usernames.  Nowadays, system usernames are far less obvious than system display names in most applications.  However, faculty, staff, and students can request a username change when a legal name change makes it necessary. We will need to coordinate more closely with you in this case since we will need to coordinate the change across systems, particularly systems that require a manual update.

Availability

Available to Faculty, Staff, and Students.

How to Access the Service

Students should contact the Registrar’s Office. Faculty and Staff should contact the Human Resources Office.

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Related Links