Financial Affairs Forms and Policies

* requires HMC Google Account to access

Business Practices

• Workday Financials

Policies and Procedures

• 2025 Mileage Reimbursement Rate (PDF)
• Circular A-21 “Cost Principles for Educational Institutions” (PDF)
• HMC Housing Assistance Program Policy (PDF)
• HMC Housing Assistance Program Application (PDF)
• HMC Public Posting Policy (PDF)
• IRS – Accountable Expense Reimbursement Plan (AERP) Guidelines (PDF)
• Petty Cash and Claremont Cash Funding Procedures (PDF)
• Policy for Travel, Entertainment and other Business Expenses (PDF)
• Procurement Policy and Procedures (PDF)
• Taxability of Gift Cards: Procedural Document (PDF)*

Purchasing

• Purchase Card Program
• Purchase Card Employee Agreement (PDF)
• Purchase Card Policy and Procedure (PDF)
• Student Expenses Guidelines (PDF)

New Supplier Requests

• W-9 Form (PDF)
• W-8BEN Form (PDF)