Facilities Use Policy

Guiding Principle

This policy sets forth principles for the optimal and fair utilization of space within Harvey Mudd College. Its purpose is to guarantee that space allocation and management align with the College’s mission, optimize available resources, and foster a favorable atmosphere for learning, research, and other institutional endeavors, all while protecting the College’s interests, prioritizing the safety of participants, and establishing a standardized protocol and experience for event organizers and attendees.

Provisions

The facilities of Harvey Mudd College are provided for use by HMC students, faculty, staff, and The Claremont Colleges groups. When not in use for college-affiliated or sponsored activities during non-academic times of the year, the facilities may be made available for use through our Conference and Event program. HMC reserves the right to restrict, deny or cancel use and/or reservations when unforeseen circumstances such as utility outages, weather conditions, or conflicts with college-affiliated or college-sponsored events occur.

Permission to use HMC facilities will not be allowed for any person, organization, or group under the following circumstances:

Use by individuals or groups that do not align with the guiding principle, discussed above.
Whose purpose is illegal.
Whose activity does not have appropriate sponsorship as defined by HMC.
Whose conduct would interfere with the proper functioning of the College. Examples of such conduct may include activities that produce excessive noise and interrupt other events taking place in the facility.
Who have previously failed to notify the College of cancellations of meetings on two (2) or more occasions.
Who fails to follow College policies and procedures.

Persons wishing to reserve facilities are required to go to http://emsweb.claremont.edu/hmc/ to register their group and make an online reservation request or contact the HMC Facilities Use Coordinator at 909.607.4559 or email request details to events@hmc.edu.

If a key is needed to access any of the spaces noted below, the key must be picked up at the Facilities and Maintenance Office located in the basement of Platt Campus Center during normal operating hours 8:00-5:00 p.m. Monday through Friday.

R. MICHAEL SHANAHAN CENTER FOR TEACHING AND LEARNING

Space requests for the R. Michael Shanahan Center for Teaching and Learning can be made up to 48 hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include preparation time which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

HMC constituents will be given priority for the use of the R. Michael Shanahan Center for Teaching and Learning; private parties will only be considered during times when we are not conducting academic programs in the building. Confirmation of a reservation in both fall and spring may take up to 2 weeks at the start of the academic semester before approval can be granted due to possible space changes for academic courses.

SPACES AVAILABLE

Many spaces are available for HMC students once classes are complete. HMC students can use these spaces until 2:00 AM for club meetings and study groups. Reserve the use of these spaces via https://emsweb.claremont.edu/hmc/.

Classroom B460 will be available for student Movie/Gaming Nights. Reserve the use of this space via https://emsweb.claremont.edu/hmc/.

For proper ventilation, air flow and operation of the heating ventilation and air conditioning in the building, please do not prop open any doors.

ACCESS

Many of the doors are equipped with card access. Access for areas such as restrooms, elevators, and classrooms will automatically unlock at 7:45 AM and lock at appropriate times, except when the College is closed. All HMC constituents will have 24-hour access to common areas such as the restrooms and elevators via the use of their HMC ID. Other areas where card access is available will be coordinated for student, faculty, and staff access as appropriate.

If you find an area that needs an access schedule change, or you find that you do not have access, please contact the Facilities and Maintenance Office by submitting a work order request via our web page at https://www.hmc.edu/facilities-maintenance/.

FURNITURE

While many of the spaces are designed with flexible furniture for use within designated areas, the furniture may not be moved from space to space. This will help preserve the integrity of the seating capacity and use of the space. HMC will provide portable chairs that will be a different color which may be moved from space to space as needed. While the color of these portable chairs has yet to be determined, they will be noticeably different.

To preserve the wonderful finishes in the Recital Hall, no food or drink will be allowed in the Recital Hall at any time.

FOOD AND BEVERAGE

If you are interested in having food or catering services for your meeting, please contact the HMC Dining Services Staff. Their team of catering professionals is available to assist you with planning every aspect of your event. You can contact the Dining Services staff by telephone on 909.607.2675.

AUDIO VISUAL

CIS AV Services supports administrative and academic needs for presentation, sound, and conferencing at HMC. If you are affiliated with HMC you may contact CIS AV Services directly by sending an email to helpdesk@hmc.edu.

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu .

CANCELLATIONS

If a scheduled meeting is cancelled, the reservation must be cancelled online or by calling the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu as soon as possible. Notifying the HMC Facilities Use Coordinator of cancellations ensures that other groups or organizations have access to the meeting space.

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

HOCH SHANAHAN DINING COMMONS MEETING SPACE USE POLICY

RESERVATIONS

Space in the Hoch Shanahan Dining Commons are limited to the following: Monday through Friday, 7:30 a.m. to 7:00 p.m. Saturday and Sunday, 10:30 a.m. to 7:00 p.m.

Space requests for Hoch Shanahan Dining Commons can be made up to four hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 4:00–6:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 3:30-6:30 p.m.

SPACES AVAILABLE

All Private Dining Rooms: No more than four of the private dining rooms shall be reserved on a re-occurring basis during the breakfast, lunch and dinner serving times. Classes are the exception and are allowable for booking in the private dining rooms except during mealtimes.

Aviation Room: The Aviation Room shall not be reserved for an entire semester or more than four consecutive dates/times (daily and/or weekly) for the same event/group/person. Classes are the exception and are allowable for booking in the Aviation Room except during mealtimes. Other exceptions may be considered. Requests for exceptions should be handled as follows:

Requests by faculty or staff in the academic area should be made to the Dean of Faculty.
Requests by administrative staff should be made to the appropriate Vice President.

Requests will then be presented to the Cabinet, who will make the final decision.

FOOD AND BEVERAGE

If you are interested in having food or catering services for your meeting, please contact the HMC Dining Services Staff as they are required to provide and/or oversee all food items served in the Hoch Shanahan Building. Their team of catering professionals are available to assist you with planning every aspect of your event. You can contact the Dining Services staff by telephone at 909.607.2675.

AUDIO VISUAL

CIS AV Services supports administrative and academic needs for presentation, sound, and conferencing at HMC. If you are affiliated with HMC you may contact CIS AV Services directly helpdesk@hmc.edu.

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

CANCELLATIONS

If a scheduled meeting is cancelled, the reservation must be cancelled online or by calling the HMC Facilities Use

Coordinator at 909.607.4559 or events@hmc.edu as soon as possible. Notifying the HMC Facilities Use Coordinator of cancellations ensures that other groups or organizations have access to the meeting space.

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000.

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

PLATT CAMPUS CENTER MEETING SPACE USE POLICY

RESERVATIONS

Space requests for the Platt Campus Center can be made up to 48 hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

SPACES AVAILABLE

Green Room: Other than the Board of Trustee meetings taking priority in this space, the space is reserved on a first come first serve basis for staff, faculty, and students. Off campus requests are subject to approval and depending on the needs of the HMC campus.

Living Room: This space is used by all HMC students as a study area therefore when reserving this space please be aware that students are still allowed to access the Living Room during the reserved time of your event.

FOOD AND BEVERAGE

AUDIO VISUAL

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

CANCELLATIONS

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000.

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

BECKMAN HALL MEETING SPACE USE POLICY

RESERVATIONS

Space requests for Beckman Hall can be made up to 48 hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

SPACE AVAILABLE

Beckman Auditorium: Academic courses take priority therefore reservations will only be confirmed after the academic schedule is finalized. This applies to both fall and spring semesters. Confirmation of a reservation in both fall and spring may take up to 2 weeks at the start of the academic semester before approval can be granted due to possible space changes for academic courses.

FOOD AND BEVERAGE

AUDIO VISUAL

CIS AV Services supports administrative and academic needs for presentation, sound and conferencing at HMC. If you are affiliated with HMC you may contact CIS AV Services directly at helpdesk@hmc.edu.

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

CANCELLATIONS

If a scheduled meeting is cancelled, the reservation must be cancelled through the department or person the original reservation was confirmed with as identified above. Notifying the appropriate HMC Department or person of cancellations ensures that other groups or organizations have access to the meeting space.

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

KECK LABORATORIES BUILDING MEETING SPACE USE POLICY

RESERVATIONS

Space requests for the Keck Laboratories Building can be made up to 48 hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

SPACES AVAILABLE

Room 2331: All reservations for this room are made through the Chemistry Department. Contact the Chemistry Department at 909.621.8092.

Stauffer Lounge: All reservations for this room are made through the Physics Department. Contact the Physics Department at 909.621.8024.

FOOD AND BEVERAGE

AUDIO VISUAL

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

CANCELLATIONS

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000.

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

PARSONS ENGINEERING BUILDING MEETING SPACE USE POLICY

RESERVATIONS

Space requests for the Parsons Engineering Building can be made up to forty-eight hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

SPACES AVAILABLE

Engineering Conference Room B161: All reservations for this room are made through the Engineering Department. Contact the Engineering Department at 909.621.8020.

Parsons Entry Space – 1264: l reservations for this room are made through the Humanities, Social Sciences, and The Arts Department. Contact the Department at 909.621.8022.

Engineering Conference Room 1265: All reservations for this room are made through the Engineering Department. Contact the Engineering Department at 909.621.8020.

Engineering Conference Room 1289: All reservations for this room are made through the Engineering Department. Contact the Engineering Department at 909.621.8020.

Engineering Conference Room 1290 B: All reservations for this room are made through the Engineering Department. Contact the Engineering Department at 909.621.8020.

Engineering Conference Room 1292 C: All reservations for this room are made through the Engineering Department. Contact the Engineering Department at 909.621.8020.

FOOD AND BEVERAGE

If you are interested in having food or catering services for your meeting, please contact the HMC Dining Services

Staff. Their team of catering professionals is available to assist you with planning every aspect of your event. You can contact the Dining Services staff by telephone on 909.607.2675.

AUDIO VISUAL

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

CANCELLATIONS

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000.

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

SPRAGUE BUILDING MEETING SPACE USE POLICY

RESERVATIONS

Space requests for the Sprague Building can be made up to forty-eight hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

SPACE AVAILABLE

Fourth Floor Conference Room: Reservations can be made by contacting the Dean of Faculty Office at 909.621.8122.

FOOD AND BEVERAGE

AUDIO VISUAL

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

CANCELLATIONS

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000.

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

LINDE ACTIVITIES CENTER MEETING SPACE USE POLICY

RESERVATIONS

Space requests for the Linde Activity Center can be made up to 48 hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

SPACES AVAILABLE

Riggs Room: Requests for this space are made by contacting the Division of Student Affairs at 909.621.8125.

Baker Room: Requests for this space are made by contacting the Division of Student Affairs at 909.621.8125.

Gymnasium: Academic courses take priority therefore reservations will only be confirmed after the academic schedule is finalized. This applies to both fall and spring semesters. Confirmation of a reservation in both fall and spring may take up to two weeks at the start of the academic semester before approval can be granted due to possible space changes for academic courses.

All other requests require prior approval by Dean Chris Sundberg and then confirmation of reservation of meeting space by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

FOOD AND BEVERAGE

AUDIO VISUAL

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

CANCELLATIONS

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000.

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

EXTERIOR MEETING SPACE USE POLICY

RESERVATIONS

Space requests for the Exterior Meeting Areas can be made up to 48 hours in advance. Each request must be approved before the space can be occupied. Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

AREAS AVAILABLE

Kingston Courtyard: This space is reserved on a first come first serve basis for staff, faculty, and students. Off campus requests are subject to approval and depending on the needs of the HMC campus.

Platt Campus Center, Green Room Patio: The Platt Campus Green Room must be reserved along with the patio and is reserved on a first come first served basis for staff, faculty, and students. Off campus requests are subject to approval and depending on the needs of the HMC campus.

Platt Campus Center, Riggs Plaza: This space is reserved on a first come first serve basis for staff, faculty and students. Off campus requests are subject to approval and depending on the needs of the HMC campus.

Hixon Courtyard: This space is reserved on a first come first serve basis for staff, faculty, and students. Off campus requests are subject to approval and depending on the needs of the HMC campus.

Strauss Plaza: This space is reserved on a first come first serve basis for staff, faculty, and students. Off campus requests are subject to approval and depending on the needs of the HMC campus.

Liquidambar Court: This space is reserved on a first come first served basis for staff, faculty, and students. Off campus requests are subject to approval and depending on the needs of the HMC campus.

Linde Field: Requests require prior approval by Dean Chris Sundberg and confirmation of reservation of

space via http://emsweb.claremont.edu/hmc/ or contact the HMC Facilities Use Coordinator at 909.607.4559.

LAC Front Lawn: Requests require prior approval by Dean Chris Sundberg and confirmation of reservation of

space via http://emsweb.claremont.edu/hmc/ or contact the HMC Facilities Use Coordinator at 909.607.4559.

Persons wishing to reserve a meeting space should go to http://emsweb.claremont.edu/hmc/ to register their group and make an online reservation or contact the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu. Each request must be approved before the space can be occupied.

Reservations for meeting spaces must include time preparation which includes time for the group or individual to set up and take down supplies and test audio visual for the meeting. For example, if your meeting is to occur from 7:00–9:00 p.m., allow time to set up and break down your meeting, thus reserve the space for 6:30-9:30 p.m.

FOOD AND BEVERAGE

AUDIO VISUAL

If you are not affiliated with HMC you will need to make your request for Audio Visual services by contacting the HMC Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

CANCELLATIONS

COURTESY

The capacity for the space, as determined by the Fire Marshall and must be observed at all times.
No alcoholic beverages may be served or consumed unless the proper arrangements and policies are followed.
Smoking is not permitted in any HMC facility. Smoking on campus is limited to designated smoking areas only.
Permission to use the space includes the ordinary use of furniture and fixtures, including chairs, tables, whiteboard if available. Cooking and/or food preparation will not be allowed.
Arrangement of furniture and setting-up of furniture is to remain as is and should not be moved to allow for proper use of other guests who have reserved the space.
Nothing may be affixed or mounted in any way to the walls of the meeting space, except where tackable surfaces are provided. If you are planning to post materials, please do so with blue painter’s tape.
Lobby areas and hallways and other adjacencies are not a part of the meeting space.

SECURITY

For the protection of our resources and safety of all users please do not prop open any doors and report any suspicious persons or activity to Campus Safety on 909.607.2000.

ALL OTHER INQUIRIES

All other inquiries, questions, comments, or concerns regarding this facility should be directed to the Facilities Use Coordinator at 909.607.4559 or events@hmc.edu.

Date last updated: November 2023